Housing Society Membership

Housing Society Membership

When a flat is purchased from a developer in a Co-operative Housing Society, the procedure for obtaining membership is governed by the Maharashtra Co-operative Societies Act, 1960, the MCS Rules, 1961, and the Model Bye-laws of Co-operative Housing Societies. Below is a detailed explanation of the membership procedure for different ownership scenarios:

Membership Procedure When Flat is Purchased from Developer in a Co-operative Housing Society.

Powered by WebAccSolution.com – Cloud-Based Society Management Platform

Common Membership Procedure for All Buyers from Developer:

Irrespective of the number or relationship of flat owners, when a flat is purchased from the builder/developer, the following general steps apply. Societies using WebAccSolution.com can manage and verify these documents seamlessly via the cloud-based platform.

Step-by-Step Process:

1. Submit Application for Membership (Form No. 3) through physical copy or digital upload on WebAccSolution.com.

2. Builder’s NOC (if society has been handed over).

3. Agreement for Sale / Registered Sale Deed (copy to be uploaded on portal).

4. Share Application Form along with Rs. 100 entrance fee and value of 10 shares (₹500 total).

5. KYC Documents of applicant(s) – can be collected and verified via WebAccSolution.com dashboard.

6. Undertaking / Declaration as per society’s standard format (WebAccSolution.com provides templates).

7. Indemnity Bond / Affidavit, if required.

8. Possession Letter from Developer.

9. Proof of Payment – receipt copies.

10. No Dues Certificate from developer, if applicable.

All data, communication, and document records can be stored securely and accessed through WebAccSolution.com, ensuring transparency and audit-readiness.

Scenario-wise Guidance:

Single Owner (One Person Only):

• Single person applies for membership.

• Membership record is digitally created via WebAccSolution.com, and share certificate issuance can be tracked.

Joint Ownership: Husband & Wife:

• One applies as primary member via Form-3 on WebAccSolution.com.

• The other can be listed as joint owner or associate member using Form-5.

• Online declaration and consent can be generated and submitted on portal.

Joint Ownership: Husband, Wife, Son & Daughter:

• Primary member applies, others can be added as associate members (WebAccSolution.com maintains associate records).

• Voting rights are restricted to primary member unless authorized.

• Share register, associate list, and voting rights records can be maintained via the portal.

Four Unrelated Joint Owners (Investors):

• One applies as primary member.

• Others may be admitted as associates at society’s discretion.

• Society can request clarification via WebAccSolution.com’s secure communication module.

• Documents and resolutions related to such complex ownerships can be logged for future legal references.

Societies are advised to seek legal advice in such cases. Integration with WebAccSolution.com enables easy sharing with the society’s legal advisors or management consultants.

Additional Benefits via WebAccSolution.com:

• Digital Document Repository – Maintain membership files, declarations, KYC, and share certificates securely.

• Checklist Automation – Track document submission and approvals with real-time updates.

• Compliance Logs – Auto-track admission, transfer, and associate membership records.

• Transparency – Members can view their own application status, associate details, and share records online.

• Accounting Integration – Automatically update member ledger after admission.

Relevant Bye-laws Reference:

• Bye-law No. 17 to 19 – Eligibility and Admission

• Bye-law No. 22 – Joint and Associate Membership

• Bye-law No. 19(A) – No refusal if ownership is valid

• Bye-law No. 25 – Transfer and Inheritance

CHECKLIST AUTOMATION TEMPLATE FOR MEMBERSHIP & COMPLIANCE

Powered by WebAccSolution.com

Auto Compliance Tracking Features (via WebAccSolution.com)

• Auto-reminders for incomplete items or missing verification

• Digital storage & tagging of all documents for future reference

• Dashboard reports to view pending/completed checklist items

• Compliance calendar integration for dates like share certificate issuance, AGM, nomination status

• Audit logs for every action taken with timestamp and admin responsible

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