Housing Society Its Managing Committee
- Category: Structure
- Date 12-05-2025
Housing Society Its Managing Committee
Here’s a detailed guide on the liabilities, functions, responsibilities, do’s and don’ts of Managing Committee (MC) Members and Office Bearers (Chairman, Secretary, Treasurer, etc.) in a co-operative housing society in Maharashtra, governed primarily under the Maharashtra Co-operative Societies Act, 1960, Rules, and Model Bye-laws.
1. Key Office Bearers & Their Roles
| Designation | Key Responsibilities |
|---|---|
| Chairman | Presides over meetings, ensures decorum and fair conduct of proceedings, oversees overall functioning. |
| Secretary | Maintains records, handles correspondence, prepares agendas/minutes, ensures compliance with legal/statutory requirements. |
| Treasurer | Maintains financial records, prepares budgets/accounts, handles society funds, submits financial statements. |
| Committee Members | Support all functions, participate in decision-making, ensure execution of resolutions, and contribute to governance. |
Administrative
-
Maintain society records: registers, minutes, member details, etc.
-
Issue notices, circulars, and maintain communication with members and authorities.
-
Enforce the bye-laws and policies of the society.
Financial
-
Prepare annual budgets and accounts.
-
Collect maintenance, charges, and dues.
-
Maintain books of accounts and get them audited.
Legal & Statutory
-
File statutory returns and compliance reports (e.g. audit, AGM reports).
-
Ensure adherence to the Co-operative Societies Act and Rules.
-
Conduct elections as per rules.
Operational
-
Oversee property maintenance, security, and staff.
-
Approve vendor contracts for repairs or services.
-
Address complaints, grievances, and disputes among members.
3. Liabilities of Committee Members
-
Collective Responsibility: MC decisions are binding on all members unless minuted dissent is recorded.
-
Personal Liability: May arise due to:
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Financial mismanagement or embezzlement.
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Breach of trust or violation of bye-laws.
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Non-compliance with statutory obligations.
-
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Legal Penalties: Under Sec 146 of the Act, penalties can include fines and imprisonment for misappropriation, falsification, etc.
4. Do’s for Committee Members & Office Bearers
| ✅ Do | Description |
|---|---|
| Follow Bye-laws | Adhere to model bye-laws, Act, and rules. |
| Maintain Transparency | Keep all decisions and financials open to members. |
| Ensure Timely Audits | Conduct financial audits annually. |
| Attend Meetings | Regularly attend meetings and participate actively. |
| Record Minutes | Keep clear, factual, and signed minutes of meetings. |
| Resolve Disputes | Encourage amicable resolution among members. |
| Conduct AGMs and SGMs | As per timelines prescribed in the law. |
5. Don’ts for Committee Members & Office Bearers
| ❌ Don’t | Description |
|---|---|
| Misuse Funds | No unauthorized expenditure or misappropriation. |
| Discriminate | No bias or favoritism in decision-making. |
| Act Arbitrarily | Always follow majority resolutions and legal procedures. |
| Ignore Complaints | All grievances must be documented and addressed. |
| Extend Tenure Illegally | Must hold elections on time; no overstaying of terms. |
| Make Major Decisions Alone | Require collective decisions in meetings. |
6. Important Legal References
-
MCS Act, 1960 – Sections 73 (Powers of committee), 73CB (Election and tenure), 73F (Disqualification).
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MCS Rules, 1961 – Rule 56-A (Election Rules).
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Model Bye-laws (2021) – Chapters VI, VII, and VIII are especially relevant.
7. Removal or Disqualification
Members may be disqualified or removed due to:
-
Non-attendance at 3 consecutive meetings without valid reason.
-
Conviction of an offense involving moral turpitude.
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Financial default for over 3 months.
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Holding office in conflict of interest or dual positions.
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[Society Letterhead]
Society’s Call for Expression of Interest
Date: [Insert Date]
To: All Members
Subject: Invitation to Express Interest for Co-option to Vacant Committee Post
Dear Members,
We wish to inform you that a vacancy has arisen in the Managing Committee of our society due to [mention reason, e.g., resignation, demise]. In accordance with the Maharashtra Cooperative Societies Act, 1960, and our society's bye-laws, the committee intends to co-opt a member to fill this position.
Interested members are requested to submit their written expressions of interest by [Insert Deadline Date], addressed to the Secretary. The application should include your name, flat number, contact details, and a brief statement outlining your interest and any relevant experience.
The committee will review all applications and make a selection based on eligibility and suitability.
Thank you for your continued support.
Sincerely,
[Name]
Secretary
[Society Name]
[Address]
[Contact Information]
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Interested Member’s Application for Co-option
Date: [Insert Date]
To: The Secretary
[Society Name]
[Address]
Subject: Application for Co-option to Vacant Committee Post
Dear Sir/Madam,
I, [Full Name], residing at [Flat Number], am writing to express my interest in being co-opted to the vacant position in the Managing Committee.
I have been a member of the society since [Year] and have actively participated in various society activities. I believe my experience and commitment can contribute positively to the committee's functioning.
I kindly request the committee to consider my application for co-option.
Thank you for your consideration.
Sincerely,
[Signature]
[Full Name]
[Contact Number]
[Email Address]
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Resolution for Co-option of Managing Committee Member
Date: [Insert Date]
Venue: [Insert Venue]
Present: [List of Committee Members Present]
Resolution No.: [Insert Resolution Number]
Subject: Co-option of Member to Fill Vacant Position in the Managing Committee
Resolution:
It is hereby resolved that due to the vacancy arising in the Managing Committee of [Name of the Co-operative Housing Society], located at [Society Address], registered under Registration No. [Registration Number], following the [reason: resignation/death/disqualification] of Mr./Ms. [Name], the Committee proposes to co-opt Mr./Ms. [Proposed Member's Name], residing at [Address], who is an active member of our society and meets all eligibility criteria.
This co-option is in accordance with Bye-law No. 127, 128 of the Model Bye-laws of Co-operative Housing Societies in Maharashtra, which permits the Committee to co-opt members to fill such vacancies.
The Committee seeks the necessary approval from the Deputy Registrar, Co-operative Societies, CIDCO, Navi Mumbai, to proceed with this co-option.
Proposed by: [Name of Proposer]
Seconded by: [Name of Seconder]
Resolution Passed Unanimously.
Signatures:
[Signature]
[Name]
[Designation, e.g., Secretary]
[Signature]
[Name]
[Designation, e.g., Chairman]
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[Society Letterhead]
Date: [Insert Date]
To,
The Deputy Registrar,
Co-operative Societies,
CIDCO, Navi Mumbai.
Subject: Request for Permission to Co-opt a Member to Fill Vacant Position in the Managing Committee
Respected Sir/Madam,
We, the Managing Committee of [Name of the Co-operative Housing Society], located at [Society Address], registered under Registration No. [Registration Number], wish to inform you of a vacancy that has arisen in our Managing Committee due to [reason: resignation/death/disqualification] of Mr./Ms. [Name], who held the position of [Position, e.g., Treasurer].
As per Bye-law No. 127, 128 of the Model Bye-laws, the Committee is empowered to fill such casual vacancies by co-opting eligible members of the society. Accordingly, we propose to co-opt Mr./Ms. [Proposed Member's Name], residing at [Address], who is an active member of our society and meets all eligibility criteria.
We kindly seek your permission to proceed with this co-option and request you to update your records accordingly.
Thank you for your attention to this matter.
Yours faithfully,
[Signature]
[Name]
[Designation, e.g., Secretary]
[Contact Information]
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[Society Letterhead]
समितीकडून सहसदस्यत्वासाठी आवाहन
दिनांक: [दिनांक टाका]
प्रति: सर्व सदस्य
विषय: व्यवस्थापन समितीतील रिक्त पदासाठी सहसदस्यत्वासाठी इच्छुक सदस्यांकडून अर्ज मागविणे
आदरणीय सदस्य,
[कारण नमूद करा, उदा. राजीनामा, निधन] मुळे आमच्या व्यवस्थापन समितीत एक पद रिक्त झाले आहे. महाराष्ट्र सहकारी संस्था अधिनियम, 1960 आणि आमच्या सोसायटीच्या उपनियमांनुसार, हे पद सहसदस्यत्वाद्वारे भरले जाणार आहे.
सदर पदासाठी इच्छुक सदस्यांनी आपला अर्ज [अंतिम दिनांक टाका] पर्यंत सचिवांकडे सादर करावा. अर्जात आपले नाव, फ्लॅट क्रमांक, संपर्क तपशील आणि संबंधित अनुभवाची माहिती द्यावी.
सर्व अर्जांची समितीकडून पाहणी करून पात्रतेनुसार निवड करण्यात येईल.
आपल्या सहकार्याबद्दल धन्यवाद.
आपला विश्वासू,
[नाव]
सचिव
[सोसायटीचे नाव]
[पत्ता]
[संपर्क माहिती]
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सहसदस्यत्वासाठी इच्छुक सदस्याचा अर्ज
दिनांक: [दिनांक टाका]
प्रति: सचिव
[सोसायटीचे नाव]
[पत्ता]
विषय: व्यवस्थापन समितीतील रिक्त पदासाठी सहसदस्यत्वासाठी अर्ज
महोदय/महोदया,
मी, [पूर्ण नाव], [फ्लॅट क्रमांक] येथे राहणारा, व्यवस्थापन समितीतील रिक्त पदासाठी सहसदस्यत्वासाठी माझी इच्छा व्यक्त करीत आहे.
मी [वर्ष] पासून सोसायटीचा सदस्य आहे आणि विविध उपक्रमांमध्ये सक्रिय सहभाग घेतला आहे. माझा अनुभव आणि समर्पण समितीच्या कार्यात उपयुक्त ठरेल, असा मला विश्वास आहे.
कृपया माझ्या अर्जाचा विचार करावा.
आपला विश्वासू,
[स्वाक्षरी]
[पूर्ण नाव]
[संपर्क क्रमांक]
[ईमेल पत्ता]
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व्यवस्थापन समिती सदस्य सहनियुक्तीचा ठराव
दिनांक: [दिनांक टाका]
स्थळ: [स्थळ टाका]
उपस्थित: [उपस्थित समिती सदस्यांची नावे]
ठराव क्र.: [ठराव क्रमांक टाका]
विषय: व्यवस्थापन समितीतील रिक्त पद भरण्यासाठी सदस्य सहनियुक्त करण्याबाबत
ठराव:
[सहकारी गृहनिर्माण संस्थेचे नाव], [संस्थेचा पत्ता], नोंदणी क्रमांक [नोंदणी क्रमांक] अंतर्गत नोंदणीकृत, येथील व्यवस्थापन समितीतील [पदाचे नाव, उदा. खजिनदार] श्री/श्रीमती [नाव] यांच्या [कारण: राजीनामा/मृत्यू/अपात्रता] मुळे एक पद रिक्त झाले आहे.
मॉडेल उपविधी क्र. १२७, १२८ नुसार, समिती अशा रिक्त पदे सहनियुक्तीद्वारे भरू शकते. त्यानुसार, श्री/श्रीमती [सदस्याचे नाव], [पत्ता] यांना सहनियुक्त करण्याचा प्रस्ताव ठेवण्यात येत आहे. ते आमच्या संस्थेचे सक्रिय सदस्य असून सर्व पात्रता निकष पूर्ण करतात.
या सहनियुक्तीसाठी उप निबंधक, सहकारी संस्था, सिडको, नवी मुंबई यांची आवश्यक परवानगी घेण्यात यावी, असा ठराव करण्यात येत आहे.
प्रस्तावक: [प्रस्तावकाचे नाव]
समर्थक: [समर्थकाचे नाव]
ठराव एकमताने मंजूर.
स्वाक्षऱ्या:
[स्वाक्षरी]
[नाव]
[पद, उदा. सचिव]
[स्वाक्षरी]
[नाव]
[पद, उदा. अध्यक्ष]
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[सहकारी गृहनिर्माण संस्थेचे लेटरहेड]
दिनांक: [दिनांक टाका]
प्रति,
उप निबंधक,
सहकारी संस्था,
सिडको, नवी मुंबई.
विषय: व्यवस्थापन समितीतील रिक्त पद भरण्यासाठी सदस्य सहनियुक्त करण्यास परवानगी मिळविण्याबाबत विनंती
महोदय/महोदया,
आम्ही, [सहकारी गृहनिर्माण संस्थेचे नाव] येथील व्यवस्थापन समिती, [संस्थेचा पत्ता], नोंदणी क्रमांक [नोंदणी क्रमांक] अंतर्गत नोंदणीकृत, आपल्याला कळवू इच्छितो की आमच्या व्यवस्थापन समितीतील [पदाचे नाव, उदा. खजिनदार] श्री/श्रीमती [नाव] यांच्या [कारण: राजीनामा/मृत्यू/अपात्रता] मुळे एक पद रिक्त झाले आहे.
मॉडेल उपविधी क्र. १२७, १२८ नुसार, समिती अशा आकस्मिक रिक्त पदे सहनियुक्तीद्वारे भरू शकते. त्यानुसार, आम्ही श्री/श्रीमती [सदस्याचे नाव], [पत्ता] यांना सहनियुक्त करण्याचा प्रस्ताव ठेवत आहोत. ते आमच्या संस्थेचे सक्रिय सदस्य असून सर्व पात्रता निकष पूर्ण करतात.
कृपया या सहनियुक्तीसाठी आपली परवानगी द्यावी आणि आपल्या नोंदी अद्ययावत कराव्यात, ही विनंती.
आपल्या सहकार्याबद्दल धन्यवाद.
आपला विश्वासू,
[स्वाक्षरी]
[नाव]
[पद, उदा. सचिव]
[संपर्क माहिती]
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Last updated: 12/05/2025
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