Housing Society Its Maintenance Bills

Housing Society Its Maintenance Bills

• Category: Economy
• Date 12-05-2025

Housing Society Its Maintenance Bills

Housing society maintenance bills are periodic charges collected from members (flat owners) to cover the cost of running and maintaining the society's common services and infrastructure. Here's a detailed overview:

Components of Maintenance Bills

1. Service/Maintenance Charges

   • Salaries of security, housekeeping, gardeners, etc.

   • General upkeep and repair of common areas (lights, lifts, corridors).

2. Sinking Fund

   • Reserve fund for major repairs or future replacements (e.g., painting, lift replacement).

   • Typically mandated under cooperative housing laws (e.g., ₹0.75 per sq.ft. in Maharashtra).

3. Repair and Maintenance Fund

   • Covers day-to-day repairs (e.g., plumbing leaks, electrical issues in common areas).

4. Property Tax

   • May be collected by the society and paid to the local municipal corporation (if not paid individually).

5. Water Charges

   • Based on meter readings or a fixed charge if no meters are installed.

6. Parking Charges

   • Based on the type and number of vehicles parked.

7. Non-Occupancy Charges

   • Applicable when the flat is rented out. Maharashtra caps it at 10% of the service charges.

8. Insurance Premium

   • For insuring the building structure and common amenities.

9. Cultural and Welfare Fund

   • Optional, for organizing community events.

Billing Cycle

• Typically monthly or quarterly.

• Due dates and penalties for late payment are defined in society bye-laws (e.g., 21% p.a. interest on arrears in Maharashtra).

Calculation Basis

• Per sq.ft. of carpet area (for most charges).

• Equal share for some costs (e.g., cultural events).

Legal Backing (Maharashtra-specific)

• Governed by the Maharashtra Cooperative Societies Act, 1960 and the Model Bye-laws (2024 or later versions).

• All charges must be passed in the General Body Meeting and reflected in audited accounts.

Member Rights & Obligations

• Members can ask for the breakup of maintenance bills.

• Society cannot charge arbitrary or discriminatory amounts.

• Failure to pay may result in legal recovery procedures and loss of voting rights.

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Krishna Cooperative Housing Society Ltd.
Regn. No.: MH/TH/XYZ
Address: Krishna Tower, Thane (W), Maharashtra - 400606

Member Name: Mr. Rajesh Mehta                       Bill No.
Floor-xxx, Wing-xxx, Unit-Shop, Unit No.xxx, Area-xxSq.ft.
Billing for the month of : April 2025
Bill Date: 01-Apr-2025
Due Date: 15-Apr-2025

Payment Instructions
Bank Name: XYZ Bank, Thane Branch
Account No.: 1234567890
IFSC: XYZB0000123
UPI ID: abcsociety@upi
Late Payment Charges: 21% p.a. on outstanding balance after due date

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Contact for Queries
Secretary: +91-9876543210
Treasurer: +91-9123456780
Email: krishnasociety@gmail.com

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BILLING SOFTWARE

1. WEBACC SOLUTION - SOCIETY MANAGEMENT

Website: https://webaccsolution.com

Mobile App: Society Management 

Key Features:

• Maintenance bill generation and auto-reminders

• Online payments with UPI, card, bank transfer, QR Code Scanning

• Automated ledger and receipts

• GST-compliant invoicing

• Integrated visitor and security management

Pros: Society Management app for society members and management
Cons: Affordable Cost for small and big societies

2. MyGate

Website: https://mygate.com

Key Features:

• Maintenance bill generation and auto-reminders

• Online payments with UPI, card, bank transfer

• Automated ledger and receipts

• GST-compliant invoicing

• Integrated visitor and security management

Pros: All-in-one app for society management
Cons: Can be costly for small societies

3. ApnaComplex

Website: https://apnacomplex.com

Key Features:

• Advanced billing with formula-based charges

• Interest on late payments

• Online payment gateway integration

• Expense and income tracking

• TDS and GST support

Pros: Strong accounting tools
Cons: Slightly technical UI for first-time users

3. SocietyRun

Website: https://societyrun.com

Key Features:

• Maintenance billing with auto-invoicing

• Income/Expense reports

• Cloud-based member portal

• Visitor tracking, amenities booking

Pros: Affordable and user-friendly
Cons: Limited integrations compared to larger platforms

4. NoBrokerHood

Website: https://nobrokerhood.com

Key Features:

• Billing and payments

• Automated reminders

• Society accounting

• Vendor and staff management

Pros: Clean UI, ties well with NoBroker services
Cons: Focus more on larger societies

5. SmartSociety

Website: https://smartsociety.in

Key Features:

• Cloud billing and payment tracking

• Automated reminders

• Expense management and audit reports

• Android & iOS app

Pros: Cost-effective for small to medium societies
Cons: Limited customization options

Things to Look for When Choosing:

• Ease of generating invoices and receipts

• Support for online payments (UPI, net banking, credit cards)

• Automated late fee and interest calculations

• GST and TDS compliance

• User-friendly dashboard for residents

• Data export and audit report features

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To give you tailored recommendations, please confirm or provide:

1. Number of flats/tenements in your society?

2. Approximate monthly maintenance per flat?

3. Do you need accounting and audit features, or just billing and payments?

4. Is online payment integration (UPI, card, etc.) essential?

5. Any preference for mobile app access for residents?

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In the meantime, here’s a quick comparison table of popular cloud-based housing society billing software:

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Last updated: 12/05/2025

HOUSING SOCIETY ONLINE ACCOUNTS & MOBILE APP

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